A cobudget process tends to go through 5 basic stages: discovery, setup, running & closing the process and reporting. Here is a brief introduction to each of these phases and key resources & templates to help you take your group through these steps of cobudgeting.
In this phase we recommend you hold a workshop with your organisation to analyze how cobudgeting can provide value for you and identify where (in which team or process) you can integrate your first cobudget round.
Since this first step is often the most challenging, you may want human support with this first step. If that is the case, the Greaterthan team would be happy to hold a customized workshop for you to kick you off with Cobudget.
An assessment-canvas to help you get an overview and analyze your money flows and how decisions about them are made.
Cobudget's basic features
An overview of types of use cases that Cobudget works well with.
Stories from our top users and how they are using Cobudget.
Now that you have identifed where you want to get started with using Cobudget in your organisation, it's time to setup the detailed parameters of your Cobudget group. By this we mean how Cobudget will be integrated into your exsiting way of working and agreeing on the basic rules for how you will use it, such as who can join the group, how funds will be distributed etc.
Resources for Setup Phase
The most important template to start with: It guides you through the key parameters & policies that need to be setting up to start cobudgeting.
A presentation with 3 different money governance models you can choose.
An overview of models you can use to distribute funds among your group members.
Examples of group parameters
A short video about how the tool works that you can use to onboard your group.
Now it's time to run your first Cobudget round! This includes faciliating the process from A to Z, such as communicating about it to your organisation members, onboarding them onto the tool, distributing funds to them and giving them support on how to use Cobudget well.
Resources for Running Cobudget
For bulk upload of users
For bulk upload and changing of users' funds
Advice and examples on how to scope & create convincing buckets
To communicate & follow up with Bucket owners about their buckets
Once your round is over, you need to ensure that everything that took place inside the tool is handed over cleanly to an administration for processing and making payments. To measure your success with using Cobudget, it's useful to track metrics about your group and its engagement.
Resources & Templates for Closing & Reporting Phase
A template you can give your accountant to easily track & process funded buckets.
Follow up with Bucket owners about their buckets for payouts
Examples of reports by groups using cobudget and a list of potential metrics you can measure to track engagement.